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GeoTracks Web Application Business Practices for State Lands

Filter, search, edit and create Activities.

View corresponding video workflow here.

If the activity was already created in Planner: From the Planner Application Activities page, select the three vertical dots ‘More Options’ then select box with an arrow ‘Open in GeoTracks

 OR

Select the activities tab and search or hover for the desired activity. Select ‘open activity’ and the summary section will open on the right side of the screen. 

  • Select the pencil icon to edit the activity.

  • Verify information is correct for 1) Location, 2) Offices, 3) Summary tabs; those fields will have been brought over from Planner where the activity was first created.

  • Select ‘Details’ tab then the pencil icon to edit activity details.

  • Select ‘Personnel’ tab then the ‘Add Personnel’ icon to add personnel involved with the project. 

  • Select ‘Mapping’ tab then the ‘+’ icon to add feature. Polygons should be used for Forest Management Treatments and Plans. Points can be used for Landowner Assists.

  • Select ‘Landowner’ tab then the ‘Dispatch Landowners’ to assign landowner.

  • Select ‘Notes’ and type any optional messages for others working on the Project.

  • Select ‘Media’ then the ‘Upload’ icon to upload any additional files, photos, etc.

  • Select ‘History’ tab to review when the activity was last modified.

If the activity is being created in GeoTracks Web: From the GeoTracks Web Application select ‘Activities’ on the toolbar (left side of screen) then click on the ‘+’ icon to ‘Add Activity’ and the Add New Activity summary will open on the right side of the screen.

  • Location: Select the location on the map or enter the activity location address in the search bar

  • Offices: Select field offices involved in activity.

  • Summary: See above – Planner -> Create Activities in Planner -> Summary

  • Select ‘Details’ tab then the pencil icon to edit activity details.

  • Select ‘Personnel’ tab then the ‘Add Personnel’ icon to add personnel involved with the project.

  • Select ‘Mapping’ tab then the ‘+’ icon to add feature. Polygons should be used for Forest Management Treatments and Plans. Points may be appropriate for other less common activities.

  • Select ‘Landowner’ tab then the ‘Dispatch Landowners’ to assign landowner.

  • Select ‘Notes’ and type any optional messages for others working on the Project.

  • Select ‘Media’ then the ‘Upload’ icon to upload any additional files, photos, etc.

  • Select ‘History’ tab to review when the activity was last modified.

 

Activity Options- May be entered in GeoTracks Web or Mobile

State Lands Forest Management Treatments

Select or create a ‘Forest Management Treatment’ activity for a treatment project

  1. Summary

    • Details

      • Primary Treatment: select applicable silvicultural practice

      • Treatment Method: how treatment was accomplished (multiple selections allowed)

      • Slash Treatment: Note: choosing ‘Pile Burning’ will prompt more fields.

        • Provide the best estimate for number of piles potentially produced

        • Input the year the piles were or are to be created, as well as if and when piles were actually burned 

      • Product Removal: Yes or No. If yes, you will be asked for more details

        • Add as much information about Quantities of products produced, primary species produced

        • Provide either actual values or estimated values of wood products removed

      • Maintenance Treatment Date: If follow up treatment is necessary.

      • Monitoring: Yes or No. If yes, you will be asked more details, including funding sources and dates

      • Select Save

  2. Personnel

    • Edit/assign personnel to the activity

  3. Mapping

    • Draw or upload a point, line or polygon. Select ‘Mapping’ tab then the ‘+’ icon to add feature.

    • NOTE: For State Lands Work Planning, it is critical to upload or draw polygons showing planned, in progress or completed Forest Management Treatments

      • Existing shapefiles (zipped folder) can be uploaded OR

    • Select ‘draw new feature,’ choose polygon and symbology, click ‘Next’ and draw feature on map around area where treatment is planned or occurred OR in GeoTracks Mobile

    • From the ‘Map’ tab for the selected Activity tap the pencil icon at the bottom of the screen. 

    • Select ‘On Screen,’ or ‘By GPS’ as the feature creation method.

    • Select feature type as ‘polygon’ and feature symbol.

    • Begin walking (GPS) or tap (On-Screen) on the map to create the feature.

    • When finished tap the checkmark in the top right corner of the screen and then tap ‘Yes.’

    • Tap the checkmark icon again and the feature will be created and added to the map.

  4. Landowner

    • Assign “SLB – CO State Land Board” as landowner

  5. Notes

    • Opportunity to add notes and assign priority

  6. Media

    • Upload pictures or other files associated with the activity

  7. History

    • Review who is modifying activity and actions taken

State Lands Plan Development

As per the State Trust Lands Handbook (\\csfsso.acns.colostate.edu\AgencySharedFolder\Forest Planning and Implementation\State Lands\State Trust Lands Handbook), “each forested state trust land parcel must have either a reconnaissance plan or management plan” in place (State Trust Lands Handbook, 2021. p 17). It is common that a plan was written in the distant past and therefore needs an update or completely new plan. 

  1. Summary

    • Details

      • Plan Category: select Forest Management Plan

      • Plan ID: use the following naming convention format: “SLB_3 digit FIPS (county) code_Property Name_Year” (e.g., SLB_069_Trail Creek_2024) 

      • Type: specify whether a new or revised plan

      • Plan Approval Date: when approved by both CSFS and SLB

      • Plan length and expiration date: enter as appropriate

      • Forest Ag, Tree Farm, Forest Legacy: Forest Ag and Forest Legacy will be answered NO. It is unlikely but not impossible that a YES could be entered for Tree Farm (State Forest is a Tree Farm)

      • Save and Close.

  2.  Personnel

    • Edit/assign personnel to the activity.

  3. Mapping

    • Draw or upload a polygon. Select ‘Mapping’ tab then the ‘+’ icon to add feature.

      • NOTE: For State Lands Work Planning, it is critical to upload or draw polygons showing planned, in progress or completed Forest Management Plans 

    • Existing shapefiles (zipped folder) can be uploaded OR

    • Select ‘draw new feature,’ choose polygon and symbology, click ‘Next’ and draw the polygon on the State Trust Land property that is covered by the plan. This may not be the entire property. OR in GeoTracks Mobile

    • From the ‘Map’ tab for the selected Activity tap the pencil icon at the bottom of the screen.

    • Select ‘On Screen,’ or ‘By GPS’ as the feature creation method.

    • Select feature type as ‘polygon’ and feature symbol.

    • Begin walking (GPS) or tap (On-Screen) on the map to create the feature.

    • When finished tap the checkmark in the top right corner of the screen and then tap ‘Yes.’

    • Tap the checkmark icon again and the feature will be created and added to the map.

Note: All State Trust Land plans need to be entered into GeoTracks. Forest management plans should be entered as polygons and reflect only the acres covered by the plan. This could be the entire property or a portion thereof.

  1. Landowner

    • Assign “SLB – CO State Land Board” as landowner

  2. Notes

    • Opportunity to add notes and assign priority.

  3. Media

    • Upload pictures or other files associated with the activity.

  4. History

    • Who is modifying activity and actions taken.

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