GeoTracks Application Business Practices
Editing a GNA Project that was created in the Planner Application
If the activity was already created in Planner:
From the Planner Application Activities page, select the three vertical dots ‘More Options’ then select box with an arrow ‘Open in GeoTracks’
OR
Select the activities tab and search or hover for the desired activity. Select ‘open activity’ and the summary section will open on the right side of the screen.
Select the pencil icon to edit the activity.
Verify information is correct for the 1) Location, 2) Offices, 3) Summary tabs; those fields will have been brought over from Planner where the activity was first created.
Select ‘Details’ tab then the pencil icon to edit activity details.
Select ‘Personnel’ tab then the ‘Add Personnel’ icon to add personnel involved with the project.
Select ‘Mapping’ tab then the ‘+’ icon to add feature.
All GNA treatments must have a polygon uploaded or drawn on the map. Do not use points or lines to report GNA activities. Polygons are the actual treated project boundaries.
Polygon Name: could be unit number if different than the activity name. (e.g., Big Willow Salvage Sale could be the activity name but individual polygons could have different names than the overall activity. Most often, uploading the entire treatment footprint and using the same name as the activity is more efficient.)
It is NOT necessary to create a unique activity for each unit. If the same project (i.e. Overland GNA has multiple different activities, for example, Overland GNA Thinning, Overland GNA Planting, Overland GNA Seeding, these will need to be separate activities.
For Cross-Boundary activities, see General Guidance – Cross-Boundary Activities below.
Select ‘Landowner’ tab then the ‘Dispatch Landowners’ to assign landowner. This should be USFS or BLM typically.
Select ‘Notes’ and type any optional messages for others working on the Project.
Select ‘Media’ then the ‘Upload’ icon to upload any additional files, photos, etc.
Select ‘History’ tab to review when the activity was last modified.
Moving a Planned Activity from the Planner to GeoTracks
To open an activity that was created in the planner in GeoTracks, go to the activity in Planner, scroll all the way to the right and see “Actions”
Under Actions for your activity, click the three buttons:
Then select “Open in GeoTracks.” Proceed to edit activity in GeoTracks.
Creating and Editing a GNA Activity in the GeoTracks Application
To enter activity open GeoTracks Web > Click on the Activities tab in the menu on the left > To add a new activity, click the “+”. An “Add New Activity” box will appear on the right.
Location: Type in general location (town) in the search (or add by coordinates), select the correct location that appears below the search box, then click “next”
Office: Select the appropriate field office(s) for the project, click “next”.
Summary:
Enter the name of the activity
Appropriate DPA Plan
Select the appropriate Project from the drop down (this will only populate projects in selected DPA Plan)
Select activity category
Select Activity Type
Select UOM Type
Enter planned, in progress, and/or completed dates and UOMs as necessary
Select “Create”
Now that the activity has been created, you will need to edit the activity to include the rest of the information from each tab shown on the left hand side of the Activity box.
To begin editing, click the green edit button.
Summary: This is what was entered when creating the activity; modify if needed or save and move to the “details tab”.
Details: Again, click the pencil icon to edit.
**The details will change based on the activity category selected. The following example is for “Forest Management Treatments.”
Primary Treatment
Treatment method (select primary treatment method)
Slash treatment (Select the primary slash treatment)
Product removal
This will need to be updated at the close of the project to reflect actual product removed.
Maintenance treatment dates, if applicable
Monitoring – leave blank
If pile burning was selected for primary slash treatment, additional fields will populate (# of piles, year created, year burned, pile type)
Must hit save before moving on to next tab
Personnel: Add CSFS personal working on the project
Mapping: Click “+” button then click either the black upload button.
Shapefiles must be uploaded for all in-progress and completed projects. Spatial data is not necessary for planned projects. The trigger to upload spatial data comes when a contract is awarded. This should be the actual project boundaries as portrayed in the contract.
Zip your shapefile to upload to GeoTracks. Each unit does not need to be its own Shapefile in the same activity. Use the criteria described above (landownership, treatment type) to determine if separate activities are needed under the same project.
I have had issues with being able to upload geometry. It seems that you need to set the symbology for each feature in order for it to save.
Upload option: Browse to select file > select polygon on map or click “select all” > click “next” > choose symbology > name feature > click “save”
Draw new option: Select polygon for boundary > choose symbology > click “next” > draw feature > click “next” > name feature > click “save”
Landowner: Add appropriate landowner(s).
Landowner can be selected from an existing list that has previously been entered or added in the Planner. Only enter the landowner in which this activity occurred, not all landowners involved in a cross-boundary project.
For federal ownership use the following:
First Name: enter either USFS or BLM
Last Name: leave blank.
Address, City, County and Zip: Use the address of the National Forest Supervisor’s Office or the BLM Field Office
Ownership: Federal
Manager: Use either USFS or BLM
Phone: leave blank
Email: leave blank
Notes: SPA or Cooperative agreement number (e.g. 23-GN-11021500-056)
Media: This is where project photos, additional files and other media can be uploaded
History: select this tab to review when the activity was last modified, etc.