Editing CWPP Activities that were created in the Planner application

From Planner: On the left side of the Planner application, click ‘Activities’ in the Plan Management column. Search for the specific activity, then under the Actions column on the right side, click the three-dots icon labeled ‘More Options’ on the activity’s respective row. Click ‘Open in GeoTracks.’  

OR 

From GeoTracks: On the left side of the GeoTracks application, click ‘Activities’ and search for the specific activity. Hover over the desired activity with the mouse and click the icon labeled ‘Open Activity.’  

The activity’s details will open on the right side of the application. Click the icon in the bottom right corner to add/edit information in each of the tabs. Edits made in the GeoTracks application will be automatically applied to the activity in the Planner application.  

• Summary: Verify the necessary information is correct.   

• Details: Enter the requested information. This section is only applicable for CWPP (plans). No information needed for Community Assists or Assessments. 

  • Plan Id: Follow naming convention below.  

    • CWPP naming convention: Start with 3-digit FIPS code for the county_community name_4-digit year the plan was completed. (ex. a CWPP completed in 2023 in La Plata County for Forest Lakes community will look like: 067_Forest Lakes_2023) 

  • Type: Select ‘New’ or ‘Revised’.  

  • Plan Approval Date: Date the CWPP plan development started (for ‘Planned’ or ‘In-Progress’) or was signed (for ‘Completed’).  

  • Plan Length (years): End date of the CWPP (e.g., approximately 10 years from start date if the CWPP is a 10-year plan. 

  • Plan Expiration Date: Enter date that is the # years from start date or approval date. 

  • Plan Scale: Scale of the CWPP (ex. county, fire protection district or local). 

• Personnel: Add all personnel that participated in the activity.   

• Mapping: Draw or upload a point, line or polygon. Polygons should be used for CWPP plan.  

  • To upload existing shapefiles, click the ‘+’ icon in the bottom right corner, then ‘Upload’ (preferred method). Plans should be entered as polygons and reflect only the acres covered by the plan. This could be the entire county, fire protection district or local CWPP boundaries. 

    • Browse to find the specific file, then click ‘Select All’ under Select Features.  

    • Click ‘Next,’ then in Symbology select ‘Solid Red.’  

    • Disregard Step 2: Enter details and click ‘Save.’  

  • To create a point, line or polygon, click the ‘+’ icon in the bottom right corner, then ‘Draw New Feature’. 

    • Select ‘Point’, ‘Line’ or ‘Poly’ (polygons should be used for CWPP plan). 

    • Under the Symbology dropdown menu, select the red option (ex. for a point select Pin Red, for a line select ‘Solid Red’, for a poly select ‘Solid Filled Transparent Red’).  

    • Click ‘Next’, then click or draw the map feature. Double-click the last point of the feature to prompt the ‘Next’ button, click ‘Next’ (this may not be the entire property or in GeoTracks Mobile).  

    • Title the map feature appropriately and provide a short description. 

      1. Select box for ‘Show Map Label’. 

      2. Select box for ‘Planned activity boundary’.  

  • Click ‘Save’.  

• Landowner: Leave blank – do not enter the resident leader’s or other community member’s information.  

• Notes: Add notes if necessary.  

• Media: Leave blank – do not upload photos of the community/site.  

• History: No action needed.  

• Hover over the activity name at the top and click the ‘X’ icon labeled ‘Close.’