Creating CWPP Projects and Activities in the Planner Application
Creating a CWPP project
All CWPPs should be entered as a ‘Project’ under the appropriate DPA Plan Year (work plan) by staff responsible for signing CWPP.
Click ‘+Create’, ‘New Project’ in the upper right corner.
Details
Project Name: Community Name CWPP (ex. Blackhawk Ranch CWPP).
To avoid duplicate entries, search the database before creating a new CWPP project.
Deed Name: Leave blank.
Status: Related to the time of entry into GeoTracks. Most CWPP (plans) projects should be entered as “In-Progress”.
Select ‘Planned’ if development of a new CWPP is anticipated in the DPA fiscal year (e.g., Saguache County has announced plans to develop a CWPP in the upcoming year but work has not yet been initiated).
Select ‘In-Progress’ for all CWPPs that are currently under development or have been completed in a previous year and are being updated.
Note: In addition to creating the CWPP (plan) project in Planner, a corresponding activity for CWPP development should also be created. All CWPP projects must include a CWPP (plan) development activity, with new activities added each time the CWPP (plan) is updated over its 10-year lifecycle. To capture future updates, CWPP (plan) projects should be marked as "In Progress" to ensure the CWPP (plan) project contains continuous activities and updates throughout the CWPP’s 10-year duration.
Select ‘Completed’ for up-to-date plans that were signed and approved prior to the DPA fiscal year (e.g., a CWPP that was signed within the past 10 years and is considered active and not being updated).
Do NOT use ‘Closed’ unless a community is no longer aware of/using the CWPP.
DPA Plan: Select current DPA plan year for the respective area the CWPP is located within (e.g., Northeast Area FY 2024).
For new sites, select the appropriate plan.
For existing sites, a “batch linkage” will need to occur annually to update the projects with the appropriate, current plan.
Staff Responsible: Enter the name of the individual who is the primary point of contact for CWPP development.
Unit of Measure: Select ‘Each’.
Dates: Enter CWPP dates.
Start: Date the CWPP plan development started.
End: End date of the CWPP (e.g., approximately 10 years from start date if the CWPP is a 10-year plan).
Comments: Add any other relevant comments or information.
Click ‘Next’.
Location
Use the search function or drop a manual point within the boundaries of the site.
Note: CWPP plan acres (polygon boundary) will be captured when entering activities in GeoTracks Web or Mobile Applications.
Disregard the Priority Analysis section – a shapefile doesn’t need to be uploaded here.
Click ‘Next’.
Landowner
Add CWPP community, city, fire protection district or county information by first searching the landowner database (click ‘ADD LANDOWNER’) or creating a new landowner record (click ‘CREATE LANDOWNER’). Update landowner information as needed.
To avoid duplicate entries, be sure to search the landowner database prior to creating a new landowner and avoid using abbreviations.
Example: “Durango Fire Protection District” should not be entered as “Durango FPD”.
Note: a new landowner record can be created beforehand using the ‘Landowner’ tab in Planner.
To create a new landowner record, the following information is required:
First Name: Enter the name of the community, city, fire protection district, or county in the ‘First name’ box. The ‘Last Name’ box should be left blank for CWPP plans.
Manager: Select ‘Private’ for a community or HOA, ‘City Municipal’ for a city, ‘Other’ for a fire protection district, and ‘County’ for county-level CWPPs.
The ‘Ownership’ box will auto-populate based on the selected ‘Manager’.
Address: Enter the address that is most relevant to the CWPP.
No individual landowner information should be entered for CWPPs.
Click ‘Save’.
Locate the newly created landowner record in the list or use the search function to enter the ‘First name’ of the recently created record.
Select the appropriate landowner record by checking the box to the left of the entry.
Click ‘Save’ at the bottom of the page to complete the process.
Click ‘Next’.
Funding
Funding Source: All CWPP Projects should have ‘State Fire Assistance’ and ‘HFVC’ as funding sources.
Select ‘State Fire Assistance’ from the dropdown menu.
Click ‘ADD SOURCE’ and select ‘HFVC’ (Healthy Forests & Vibrant Communities) from the dropdown menu.
Account Number: Leave blank unless known.
Subaccount Number: Leave blank unless known.
If applicable, continue selecting ‘ADD SOURCE’ to include additional funding sources.
Add appropriate grant funding such as “Community Wildfire Defense Grants” or “Incentives for Local Governments” if a community has additional grant funding to support the development or update of a CWPP.
Click ‘Save’. This will direct you to the project overview page.
Note: All CWPP (plan) projects should have a polygon associated with the CWPP (plan) activity created. Additional activities associated with CWPP development do not need polygons (points are preferred). Activities can be entered in Planner or GeoTracks Web/Mobile. CWPP plan acres (polygon boundary) will be captured when creating or editing activities in GeoTracks Web or Mobile Applications.
Creating Activities in the Planner application
From the Planner summary page, click ‘+ Create’, ‘New Activity’ in the top right corner of the Planner application.
OR
Through the Project card, click ‘Projects’ in the Plan Management column on the left side of the Planner application. Search for the specific project, then under the Actions column on the right side, click the eye icon labeled ‘Summary’ on the project’s respective row. This is the project’s summary page, click ‘NEW,’ ‘New Activity’ in the top right corner.
Summary
Activity Name: Project name + “CWPP” + specific activity (ex. Blackhawk CWPP update, Blackhawk CWPP meeting, etc.).
Please be consistent with things like acronyms, punctuation and specific activity labels throughout activities in all projects.
DPA Plan: Select the appropriate DPA plan (ex. Northeast Area FY 2024).
This will autofill if the activity was created through the project’s summary page.
Project: Select the appropriate Planner project.
This will autofill if the activity was created through the project’s summary page. Otherwise, select the corresponding project name.
The chosen DPA plan will determine the project selection list.
Category: Select the appropriate category.
For CWPP (plan) development and support, select ‘Plans’.
For CWPP technical assistance or grant support, select ‘Community Assist’.
For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, select ‘Assessment’.
Type: Select the appropriate type (selection list depends on the chosen category).
For CWPP (plan) development and support, select ‘CWPP’. Note: In addition to creating the CWPP (plan) project in Planner, a corresponding activity for CWPP development should also be created.
For CWPP technical assistance or grant support, select ‘CWPP Technical Assistance’ or ‘Grant Development’.
For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, select ‘Community Wildfire Risk Assessment’ or ‘Home Ignition Zone Evaluation’.
Unit of Measure: Select the appropriate unit of measure.
For CWPP (plan), select ‘Acres’.
For CWPP technical assistance or grant support to implement CWPPs, select ‘Hours’.
For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, select ‘Each’.
Comments: Add any other relevant comments or information.
Dates: Select the appropriate bubble for ‘Planned’, ‘In Progress’ or ‘Completed’.
For CWPP (plan) development, enter number of acres covered by plan for UOM:
Select ‘Planned’ if development of a new CWPP is anticipated in the DPA fiscal year. Enter the current date or estimated date the CWPP (plan) development will start.
Select ‘In-Progress’ for all CWPPs that are currently under development or have been completed in a previous year and are being updated. Enter the date the CWPP (plan) development started.
Select ‘Completed’ for up-to-date plans that were signed and approved prior to the DPA fiscal year (e.g., a CWPP that was signed within the past 10 years and is considered active and not being updated). Enter the date the CWPP plan was signed.
For CWPP technical assistance or grant support to implement CWPP, enter the number of hours for UOM (ex. one meeting was 4 hours, enter “4”).
Select ‘Completed’.
Enter the date the activity was completed.
For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, enter "1" for UOM (ex. assisted with one HIZ evaluation, enter “1”).
Select ‘Completed’.
Enter the date the activity was completed.
Location
Ensure the box next to ‘Use Project Location’ is checked.
Select the respective field office where the activity will be located.
Funding
Click ‘+Add Source’ and select ‘State Fire Assistance’ and for every activity.
Click ‘+Add Source’ and select ‘HFVC’ and for every activity.
No need to select account or subaccount numbers.
For CWPPs developed or updated with grant funding such as “Incentives for Local Governments”, “Community Wildfire Defense Grants” or other grants, select the appropriate funding source.
Landowner
Review project landowner for accuracy.
Opportunity to add a landowner for specific activities.
Personnel
Select ‘Add Personnel’, then use the search function to select the appropriate individual and click ‘Save.’ Repeat for all personnel that participated in the activity.
Staff Responsible: The individual creating the activity should select themselves here.
Click ‘Save’.
Repeat for more activities as necessary, but please note: for every activity created in the Planner application, additional details will need to be added in the GeoTracks application. It is necessary to edit the activity in GeoTracks Web or Mobile after it has been created Planner in order to record additional details and upload polygons for CWPP (plans).
Linking CWPP projects (and activities) to a new DPA plan
This process is only needed by Area Managers:
