Creating CWPP Activities in the Planner Application

This section provides step-by-step guidance for reporting CWPP activities in the Planner Application.

Note: If the CWPP efforts were also part of a Grant Funded Project, this CWPP guidance should be followed, NOT the Grant Funded Project guidance. Appropriate grant funding source should be added to Projects and Activities where relevant.

Creating Activities in Planner

CWPP activities may include tasks such as CWPP (plan) review, meeting attendance, technical guidance (e.g., risk modeling discussions or grant support), or risk assessments.

From the Planner summary page, click ‘+ Create’, ‘New Activity’ in the top right corner of the Planner application.   

OR  

Through the Project card, click ‘Projects’ in the Plan Management column on the left side of the Planner application. Search for the specific project, then under the Actions column on the right side, click the eye icon labeled ‘Summary’ on the project’s respective row. This is the project’s summary page, click ‘NEW,’ ‘New Activity’ in the top right corner. 

1. Summary 

   • Activity Name: CWPP Name + Year + specific activity (ex. Blackhawk CWPP 2024 update, Blackhawk CWPP 2024 meeting, etc.).  

     • Please be consistent with things like acronyms, punctuation and specific activity labels throughout activities in all projects. 

   • DPA Plan: Select the appropriate DPA plan (ex. Northeast Area FY 2024). 

     • This will autofill if the activity was created through the project’s summary page.  

   • Project: Select the appropriate CWPP project. 

     • This will autofill if the activity was created through the project’s summary page. Otherwise, select the corresponding project name. 

     • The chosen DPA plan will determine the project selection list.   

   • Category: Select the appropriate category. 

     • For CWPP (plan) development and support, select ‘Plans’. 

     • For CWPP meetings, plan reviews, and technical assistance, select ‘Community Assist’. 

     • For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, select ‘Assessment’. 

   • Type: Select the appropriate type (selection list depends on the chosen category). 

     • For CWPP (plan) development, select ‘CWPP’. Note: In addition to creating the CWPP (plan) project in Planner, a corresponding activity for CWPP development should also be created. 

     • For CWPP meetings, plan reviews and technical assistance, select ‘CWPP Technical Assistance’.  

     • For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, select ‘Community Wildfire Risk Assessment’ or ‘Home Ignition Zone Evaluation’. 

   • Unit of Measure: Select the appropriate unit of measure. 

     • For CWPP (plan), select ‘Acres’. 

     • For CWPP meetings, plan reviews, and technical assistance, select ‘Hours’.  

     • For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, select ‘Each’.  

   • Comments: Add any other relevant comments or information. 

   • Dates: Select the appropriate bubble for ‘Planned’, ‘In Progress’ or ‘Completed’. 

     • For CWPP (plan) development, enter number of acres covered by plan for UOM: 

       • Select ‘Planned’ if development of a new CWPP is anticipated in the DPA fiscal year. Enter the current date or estimated date the CWPP (plan) development will start.  

       • Select ‘In-Progress’ for all CWPPs that are currently under development. Enter the date the CWPP (plan) development started. 

       • Select ‘Completed’ for plans that were signed and approved. Enter the Start Date when CWPP development began. Enter the End Date when the CWPP was completed and signed.

     • For CWPP meetings, plan reviews, and technical assistance, enter the number of hours for UOM (ex. one meeting was 4 hours, enter “4”). 

       • Select ‘Completed’. 

       • Enter the date the activity was completed. 

     • For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, enter "1" for UOM (ex. assisted with one HIZ evaluation, enter “1”). 

       • Select ‘Completed’. 

       • Enter the date the activity was completed. 

2. Location 

   • Ensure the box next to ‘Use Project Location’ is checked. 

   • Select the respective field office where the activity will be located.

3. Funding 

   • Click ‘+Add Source’ and select ‘State Fire Assistance’ and for every activity. 

   • Click ‘+Add Source’ and select ‘HFVC’ and for every activity. 

   • No need to select account or subaccount numbers. 

   • For CWPPs developed or updated with grant funding such as “Incentives for Local Governments”, “Community Wildfire Defense Grants” or other grants, select the appropriate funding source.  

4. Landowner 

   • Review project landowner for accuracy. 

   • Opportunity to add a landowner for specific activities.  

5. Personnel 

   • Select ‘Add Personnel’, then use the search function to select the appropriate individual and click ‘Save.’ Repeat for all personnel that participated in the activity. 

   • Staff Responsible: The individual creating the activity should select themselves here. 

Click ‘Save’. 

Repeat for more activities as necessary, but please note: for every activity created in the Planner application, additional details will need to be added in the GeoTracks application. It is necessary to edit the activity in GeoTracks Web or Mobile after it has been created Planner in order to record additional details and upload polygons for CWPP (plans).  Conversely, if an activity is created in the GeoTracks application, it is also necessary to edit the activity in Planner in order to record Staff Responsible and Funding Source.