Creating CWPP Activities in GeoTracks Web
This section provides step-by-step guidance for reporting CWPP Activities in GeoTracks Web and Mobile Applications.
CWPP activities may include tasks such as CWPP (plan) review, meeting attendance, technical guidance (e.g. risk modeling discussions or grant support), or risk assessments.
Creating CWPP Activities in GeoTracks Web
From the GeoTracks Web Application select ‘Activities’ on the toolbar (left side of screen) then click on the ‘+’ icon to ‘Add Activity’ and the Add New Activity summary will open on the right side of the screen.
Location: Select the location on the map or enter the activity location address in the search bar.
Offices: Select Field Offices involved.
Summary: Enter the requested information.
Activity Name: CWPP Name + Year + specific activity (ex. Blackhawk CWPP 2024 update, Blackhawk CWPP 2024 meeting, etc.).
Please be consistent with things like acronyms, punctuation and specific activity labels throughout activities in all projects.
DPA Plan: Select the appropriate DPA plan (ex. Northeast Area FY 2024).
Project: Select the appropriate project.
The chosen DPA plan will determine the project selection list.
Category: Select the appropriate category.
For CWPP (plan) development, select ‘Plans’.
For CWPP meetings, plan reviews and technical assistance, select ‘Community Assist’.
For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, select ‘Assessment’.
Type: Select the appropriate type (selection list depends on the chosen category).
For CWPP (plan) development, select ‘CWPP’. Note: In addition to creating the CWPP (plan) project in Planner, an activity for CWPP development should also be created.
For CWPP meetings, plan reviews and technical assistance, select ‘CWPP Technical Assistance’ or ‘Grant Development’.
For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, select ‘Community Wildfire Risk Assessment’ or ‘Home Ignition Zone Evaluation’.
Unit of Measure: Select the appropriate unit of measure.
For CWPP (plan), select ‘Acres’ captured under the plan.
For CWPP technical assistance or grant support to implement CWPPs, select ‘Hours’.
For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, select ‘Each’.
Comments: Add any other relevant comments or information.
Dates: Select the appropriate bubble for ‘Planned’, ‘In Progress’ or ‘Completed’.
For CWPP (plan) development, enter number of acres covered by plan for UOM:
Select ‘Planned’ if development of a new CWPP is anticipated in the DPA plan year. Enter the current date or estimated date the CWPP (plan) development will start.
Select ‘In-Progress’ for all CWPPs that are currently under development. Enter the date the CWPP (plan) development started.
Select ‘Completed’ for plans that were signed and approved. Enter the Start Date when CWPP development began. Enter the End Date when the CWPP was completed and signed.
For CWPP technical assistance or grant support to implement CWPP, select ‘Completed’.
Enter the number of hours (ex. one meeting was 4 hours, enter “4”). Enter the date the activity was completed.
For Community Wildfire Risk Assessments or Home Ignition Zone Evaluations for CWPP plan, select ‘Completed’.
Enter "1" (ex. assisted with one HIZ evaluation, enter “1”). Enter the date the activity was completed.
Click ‘Create’.
The activity’s details will open on the right side of the application. Click the icon in the bottom right corner to add/edit information in each of the tabs. It is necessary to edit the activity to provide all required information.
Summary: Verify the necessary information is correct.
Details: Enter the requested information. This section is only applicable for CWPP (plans). No information needed for Community Assists or Assessments.
Plan Id: Follow naming convention below.
CWPP naming convention: Start with 3-digit FIPS code for the county_community name_4-digit year the plan was completed. (ex. a CWPP completed in 2023 in La Plata County for Forest Lakes community will look like: 067_Forest Lakes_2023)
Type: Select ‘New’ or ‘Revised’.
Plan Approval Date: Date the CWPP plan development started (for ‘Planned’ or ‘In-Progress’) or was signed (for ‘Completed’).
Plan Length (years): Enter 10.
Plan Expiration Date: Enter date that is 10 years from start date or approval date.
Plan Scale: Scale of the CWPP (ex. county, fire protection district or local).
Personnel: Add all personnel that participated in the activity.
Mapping: Draw or upload a point, line or polygon. Polygons should be used for CWPP plan.
To upload existing shapefiles, click the ‘+’ icon in the bottom right corner, then ‘Upload’ (preferred method).
Browse to find the specific file, then click ‘Select All’ under Select Features.
Click ‘Next,’ then in Symbology select ‘Solid Red.’
Disregard Step 2: Enter details and click ‘Save.’
To create a point, line or polygon, click the ‘+’ icon in the bottom right corner, then ‘Draw New Feature’.
Select ‘Point’, ‘Line’ or ‘Poly’ (polygons should be used for CWPP plan).
Under the Symbology dropdown menu, select the red option (ex. for a point select Pin Red, for a line select ‘Solid Red’, for a poly select ‘Solid Filled Transparent Red’).
Click ‘Next’, then click or draw the map feature. Double-click the last point of the feature to prompt the ‘Next’ button, click ‘Next’ (this may not be the entire property or in GeoTracks Mobile).
Title the map feature appropriately and provide a short description.
Select box for ‘Show Map Label’.
Select box for ‘Planned activity boundary’.
Click ‘Save’.
Landowner: Leave blank – do not enter the resident leader’s or other community member’s information.
Notes: Add notes if necessary.
Media: Leave blank – do not upload photos of the community/site.
History: No action needed.
Hover over the activity name at the top and click the ‘X’ icon labeled ‘Close.’
Repeat for more activities as necessary, but please note: for every activity created in the GeoTracks Web or Mobile application, Staff Responsible and Funding Source will need to be added in the Planner application. Conversely, if an activity is created in the Planner application, it is also necessary to edit the activity in GeoTracks in order to record additional details and upload polygons for CWPP (plans).