Project

Definition

 A funded project (single or multi-year) that may involve one or more activities. A project has one or more funding sources that tie an account and/or sub-account to the project.

• All Forest Management Treatments, Plans, and Forest Ag participants will be considered projects.

Project Examples:

• Forest Ag participants

• Grant funded forest management treatments (Adjacent Land Grant (ALG), CAFA, SFA- WUI, LSR, FRWRM, FTF2, etc.)

• Forest management treatments funded or supported by partner agencies (Denver Water, Northern Water, Colorado Springs Utilities, State Land Board (SLB), Colorado Parks and Wildlife (CPW), BLM or USFS (GNA))

• Plans (Forest Management Plans, Urban and Community Forest Plans, CWPPs) that are going to be implemented

Click here to learn more about creating a new project.

Add a new Project to a DPA Plan:

Select “Create” and then select “New Project”

Project Name*: Use the following Naming Conventions

*Note: Project Name is different from Plan ID which is a unique ID required for all plans and must be entered in Activity Details in the GeoTracks Web or Mobile application.

• Forest Ag Participants: Landowner Last Name, First initial, Forest Ag

  • (e.g., Smith J Forest Ag

• Forest Management Treatments:

  • Grant Programs: Use name that is on the application (e.g., Catamount Municipal Water Wildfire Risk Mitigation Project)

  • GNA: Abbreviated SPA or BLM Agreement Name, Project Name, GNA (e.g., CO S. Front Range Deer Creek GNA)

  • Other Partner Funded: Project Name, Partner Initials

  • Examples: Limber Ridge Timber Sale SLB, Vega Forest Management Phase 1 CPW

    • *Note: Use only project name (no initials) for projects with multiple partners or funding and select all appropriate funding sources for that project. Activities assigned to projects should be separated by landownership categories. For example: Greater Staunton Project is a fuels treatment project on private, federal and state lands. There will be a minimum of three separate forest management activities for units on state lands, private lands and federal lands.

  • Plans

    • CWPP: Community Name CWPP (e.g., Blackhawk Ranch CWPP)

    • UCF: Community Name UCF (e.g., Windsor UCF)

    • Private Lands (not in Forest Ag): Landowner Last Name, First Initial, Plan Type (e.g., Smith J Stewardship Plan)

    • Plans Associated with Public Utilities: Utilities Name, Property Name, Plan Type (e.g., Northern Water Badlands Management Plan)

    • State Land Board Properties: SLB, Property Name, Plan Type (e.g., SLB State Forest Management Plan)

    • Colorado Parks and Wildlife Plan Properties: CPW, Property Name, Plan Type (e.g., CPW Pearl Lake Forest Management Plan)

Deed Name: Optional field for name on property deed if different from landowner name (if applicable for Forest Ag)

Status: User may enter planned, in progress, or completed as project progresses

• Planned: Projects that are planned

• In Progress: When work starts on the ground (e.g., project layout, field inventory, assessments, etc.). Multi-year projects may be shown as In Progress in the DPA, for example, when the project is a continuation from a previous year such as Phase 2 of a Forest Management Treatment.

• Completed: All planned activities for the project are complete

  • *Note: As activities and projects are completed, updates on progress will be made in the GeoTracks Web or Mobile applications so projects will not be entered as complete in the DPA.

• Closed: Select this option when a previously planned project will no longer be accomplished.

DPA Plan: Select the appropriate DPA plan (e.g., Northwest Area FY 2023)

Staff Responsible: Name of the individual who is the primary point of contact for the Project.

          *Note: Once you begin typing the first name, names will auto-populate.

Unit of Measure: select appropriate measure for the entire project

1. Acres (select for Forest Management Treatments)

2. Each (select for Assessments such as Plot-Based inventories, risk assessments, etc., Collaborative meetings, Community Assists, Landowner Assists, Plans)

3. Hours (select for Employee Training)

4. Miles

5. Number of Attendees

6. Number of Landowners

7. Seedlings

8. Trees (select for point-based Assessments such Community Tree Inventory- Point Based)

Start Date and End Date

• Start and End Date

  • Grant funded projects use the dates listed in the Project Award Notification.

    • *Note: If there is an extension for a grant the Program Specialist will change the dates

  • Partner funded projects use the dates on service agreements, IAAs, SPAs, etc.

  • Forest Ag use the approved Management Plan dates

Comments: Add optional comments about the entire project

Location

• Either type the address of the property or drop a point on the map

  • HOA project: use the HOA address and then activities will have specific landowner address.

  • Grant-funded project spans multiple private landowners with no HOA: use the community address listed on the grant application.

• Priority Analysis Tool – This is an optional planning tool to evaluate the maximum values from the 2020 Colorado Forest Actin Plan composite priority, forest conditions, watershed protection, and living with wildfire maps for a project or activity.

  • Note: uploading spatial data to this tool does not tie data to the project or activity

Landowner

• Landowner can be selected from an existing list that has previously been entered or added in the Planner via the Landowners tab on the left side of the application. The landowner name and address should be entered as the parent organization rather than field office/district office levels.

  • For example projects located on:

    • State trust lands - the landowner should be State Land Board

    • USFS lands - the landowner should be USFS

    • BLM lands - the landowner should be BLM

    • CPW lands (wildlife areas or state parks) - the landowner should be CPW

Funding

• User will select “Add Source” and then select from the dropdown “Funding Source”

  • If known, user should select appropriate account and/or subaccounts from dropdown options

    • See Funding information below for Guidance

• If there are multiple funding sources for one Project, the user should select “Add Source” again and continue to select dropdown options for other funding source sand accounts